Email BackupEmail Migration

How to Export Emails from Office 365 to MBOX File?

Office 365 is a commonly utilized webmail service, particularly within professional circles. Nevertheless, circumstances may arise where users find it necessary to save Office 365 emails to MBOX file. Within this article, we will discuss the most effective approach to export emails from Office 365 to MBOX file. This blog will explore two optimal methods to seamlessly convert Office 365 emails to MBOX format, ensuring a trouble-free process.

Table of Content

Before we proceed, let’s take a brief look at Office 365 and the MBOX file format

Office 365 is a widely adopted suite of cloud-based services developed by Microsoft. It offers a range of tools that include – Outlook.web, Word, Excel Spreadsheet, One Drive and many more. It seamlessly works across devices and locations through its cloud integration.

On the other hand, MBOX is the standard file format used to store email messages. This file format is likely used by most email clients, thus making it a universal format to save data. That’s why many of the users wish to save emails from Office 365 to .mbox file.

How to Export Office 365 Emails to MBOX Manually?

To perform the export process, firstly you need to install Thunderbird in your sysetm. After that, follow the given instructions –

Step 1. Configure Office 365 Account to Thunderbird

  1. Open the Thunderbird application on your system.
  2. Go to Tools >> Account Setting >> Account Actions>> Add Mail Account.
  3. Enter your Office 365 login details and hit the continue button.
  4. Click on Manual Setting and enter details –
    – hostname – smpt.office 365.com
    – port no. – 587
    – login details and hit on the Restart button.

Step 2. Create a New Folder and Drag and drop Emails

  1. After restarting the application, right-click on your webmail account and select New Folder.
  2. Name the new folder and click on the Create Folder option.
  3. Now go to your Office 365 email account folder and select the emails you want to export or select all folders.
  4. Then drag all the emails and drop them in the new folder you created.
  5. Now you have all the emails in the folder.

Step 3: Export the email folder

  1. Firstly install ImportExportTool NG add-ons in your application.
  2. After that, right-click on the newly created folder.
  3. Then ImportExportTool >> Export Folder option.
  4. Choose the location to save the exported data file.
  5. Go to the location, find the folders and rename it with the .mbox extension.

Done! Here complete the export process using a manual approach. However, there are some limitations to the manual solution.

Why Manual Approach is Not Recommended?
There are several limitations with this solution, some of them are –

  • Lengthy and time-consuming process.
  • Required technical knowledge to configure your Office 365 mailbox data.
  • If your Thunderbird ImportExportTool NG not working, then this approach is of no use.
  • No email filters for selective email export.
  • No assurance of data integrity.

If you’re concerned that these limitations might hinder your export process, rest assured. The next section answers all your queries.

How to Export Emails from Office 365 to MBOX Instantly?

Use the SysConverter Email Backup Tool and save complete mailbox data in MBOX file with ease. With its intuitive and user-friendly interface, it can be utilized by both tech-savvy and non-technical users. Using this tool you can also export Office 365 mailbox to PST and other file formats. There are several other advanced features offered by this tool – email filters, maintain folder hierarchy, preserve data integrity, creating email attributes, etc.

Simple Steps to Convert Office 365 Emails to MBOX File

  1. Install and launch the software on your system.

2. After that, select Open >> Email Accounts >> Add Account.Export Emails from Office 365 to MBOX

3. Enter your Office 365 login details and hit on the Add button.Export Office 365 Emails to MBOX

4. Here you can view your mailbox data before exporting them.Export Emails from Office 365 to MBOX

5. Now, click on Export and choose the MBOX option.Export Emails from Office 365 to MBOX

6. Select the email folders you want to export.convert Office 365 emails to MBOX

7. Here you can apply different filters to save selective emails.convert Office 365 emails to MBOX

8. Browse the location to save the exported data file and hit the Save button.Export Emails from Office 365 to MBOX

Done! Here complete the export process in a few simple clicks. Using this tool you can also export emails from Office 365 to Yahoo Mail and all other webmail accounts.

Why Choose Email Backup Tool over Manual Approach?

There are various prominent features of the software that make the export process efficient. Some of the common reasons are –

  • Direct Export: This tool will directly export emails from Office 365 to MBOX file without any hassle. Just need to enter your login details and choose the export option. The rest of the work will be done by this software.
  • Advance Filter Options: With this utility, there are various filter options – to, from, cc, bcc, name, date, time, has attachments, etc. Apply the filters and export only needed emails.
  • Maintain Folder Hierarchy: While exporting Office 365 emails to MBOX file, this tool upholds the folder and sub-folder hierarchy. There will be no alteration to the mailbox structure.
  • Cloud Migration: Using this tool you can also migrate Office 365 emails to Gmail, Yahoo and many other webmail accounts.
  • Multiple Saving Options: With this tool, you can also export Office 365 emails to PDF, CSV and many other file formats.
  • Simple User Interface: The tool is designed in a way that any beginner with no technical knowledge can export the data. Its simple working process makes it different from other solutions.

Conclusion

In this post, we explore two viable methods to export emails from Office 365 to MBOX file, complete with attachments. While manual export is an option, it comes with certain limitations. Therefore, we strongly recommend considering a secure and expert solution. Within this post, we introduce a specific tool capable of swiftly export Office 365 emails to MBOX file. The choice between these two solutions ultimately depends on your specific needs and requirements.

Back to top button