Email Backup

How to Backup Office 365 Emails to PST Format?

Summary: In this blog, we will discuss the secure way to backup Office 365 mailbox to PST format. If you are also looking for an instant solution to backup Office 365 emails to PST format with complete mailbox data.

Office 365 or Outlook 365 is a webmail account from Microsoft. This webmail service is used by many IT companies, school administrations, and many other organizations. If you’ve been using Office 365 for a long time, you’ve stored a lot of data in your mailbox. Therefore, to preserve important data, you should export mailbox from Office 365 to PST format.

This blog will discuss the best and immediate solution to backup Office 365 mailbox to PST format. Read the entire blog Export Office 365 mailboxes to PST format.

Before we go any further, let’s talk about the benefits of backing up mailbox data. There can be various situations where you need to backup their Office 365 mailbox data based on the user requirements. Most importantly, to reduce the size office 365 mailbox and to secure your data from hackers and malware attacks.

Without any further delay, let’s move ahead and know the workable solution to backup Office 365 emails to PST format without any data loss.

How to Backup Office 365 Mailbox to PST Format

Outlook 365 users have the most common question about how to download emails from Office 365 to PST format. One can backup Office 365 emails to PST format in two ways that we are going to discuss in this blog.

#1. Direct Way to Archive Emails from Office 365 to PST Format

#2. Using Microsoft eDiscovery to Export Office 365 Mailbox to PST Format

Let’s discuss these two possible solutions to download emails from Office 365 to PST format.

Method 1: Office 365 to PST Export Using Expert Tool

Use SysConverter Email Backup Tool to backup emails from Office 365 to Office 365 account with complete data. Using this software one can directly report mailbox data from Office 365 account to PST format without any hassle. This backup tool offers various email filter options (to, from, cc, bcc, name, subject, etc)  to perform selective export. Additionally, with this software, you also migrate Office 365 emails to Gmail and many other webmail accounts as well.

Furthermore, the software also gave the option to export Office 365 emails to PDF, CSV, EML and many other file formats. With its simple user interface, it is easy to archive emails in Office 365 to PST format without any technical knowledge or assistance.

download Email Backup Tool

Steps to Backup Office 365 Emails to PST Format

Follow the instructions and export mailbox from Office 365 to PST format along with attachments.

Step 1. Install and launch the Email Backup tool on your Windows OS system.

Step 2. After that, select Open >> Email Accounts >> Add Account.

Backup Office 365 Emails to PST

Step 3. Enter your Office 365 login id and password and then hit on the Add button.

Backup Office 365 Mailbox to PST

Step 4. Here you can view your mailbox data, before exporting them.

Export Office 365 emails to PST

Step 5. Now, you can click on Export and choose PST format from the given list.

Backup Office 365 Emails to PST

Step 6. If you want to backup some selective email folders, then you can choose them here.

Backup Office 365 Emails to PST

Step 7. At last, browse the location to save exported data file and hit on the Save button.

Backup Office 365 Mailbox to PST

Done! Here you backup Office 365 mailbox to PST format along with complete data in a few simple clicks. You can use the demo version of the software and perform the export process yourself.

If you are among those who are looking for a manual solution to backup Office 365 emails to PST format, then you can read the next blog segment.

Method 2: Manual Solution to Export Office 365 Mailbox to PST Format

Manually you can use the Microsoft eDiscovery method to backup Office 365 mailbox data into PST format. To do that, follow the given instructions –

Step 1. Login to your Office 365 mail account using Admin credentials.

Step 2. After that, open the Admin centre and clcik on the Security option.

Step 3. Then, click on Permission and choose the eDiscovert Manager.

Step 4. A new window will open, find eDoscovert Manager and click on the Edit option.

Step 5. Here, select the eDiscovery Manager and hit on the Save button.

Step 6. Then, Click on the Search option and select the Content Search option.

Step 7. In content search windows clcik on + New Search and provide the name and description for the search and click on the Next button.

Step 8. Now click on the Export option from the search windows and select your Search. Then copy the export key and hit on the Download results.

Step 9. After that, an office 365 Export tool will be downlaod to your system. Open it and paste the export key you just copied. At last, browse the location to save the exported data file and click on the Start button.

Step 10. From the search windows, choose the last created search and clcik on the Action drop-down button and choose the Export option.

Step 11. Now select the output options and clcik on Export.

Done! Here you complete the export process and now you have all your Office 365 emails in a PST file manually.

However, the native solution is not an apt solution to download Office 365 emails to PST format along with attachments. If you need a complete solution to backup Office 365 emails to PST format in a simple and efficient manner, then we will recommend using the SysConverter Email Backup tool for Windows.

Features of Office 365 Backup Tool

There are various outstanding features that help backup Office 365 mailbox to PST format. Some of them mention here-

Maintain Folder Hierarchy: While exporting emails from Office 365 mailbox to PST file, there will be no alteration in the email folder and sub-folder structure and hierarchy. All the emails will be present in the same folder present in an O 365 mailbox.

Advanced Filter Options: With this email backup solution there are various filter options for selective email backup. There are various filters that can be applied, such as – to, from, cc, bcc, name, subject, etc.

Direct Email Backup: The tool directly export emails from Office 365 mailbox to PST format. You just need to enter your Office 365 login details and choose PST as a saving option and click on the Save button. The rest of the backup process will be done by the software in a very efficient manner.

Windows-Based Application: This Office 365 backup tool will work on all Windows OS systems. You can run it on Windows 11, 10, 8, XP, Vista and all other previous versions.

download Email Backup Tool

Conclusion

In this blog, we discuss two workable solutions to backup Office 365 emails to PST format. You can manually export Office 365 emails to PST format. However, with a native solution, there is no assurance of data integrity. Thus to avoid such issues, we mention a secure and efficient tool to backup Office 365 mailbox to PST format. Opt for any of the given solutions and export emails from Office 365 to PST format. Hope this article will help you to archive Office 376 emails without any hassle.

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