Email Backup

How to Backup Office 365 Emails to PDF Format?

Summary: In this write-up, we will discuss two workable solutions to save Office 365 emails as PDF format. Read the complete blog and backup Office 365 emails to PDF format along with attachments. 

Office 365 popular webmail service that is used by many business organisations With its advanced features and function. However, sometimes situations can arise where you need to save your malibox data, then in that case it is best to download Office 365 emails to PDF format. Since the .pdf format is a portable one and accessed on any device without the need for any other application, many people want to save Office 365 emails as PDF format.  

Before we move ahead and save Office 365 emails as PDF, let’s discuss the reason for this backup.

Why Choose PDF Format to Download Office 365 Emails

Since we all know that Office 365 is a webmail account that saves all the data in cloud servers. However, although it is a secure way to protect your valuable data, there are certain loopholes with it. 

  • You don’t have any control over your data. since it is stored in a cloud server and is accessible by an authorized expert only. In this situation, it is best to backup Office 365 emails to PDF format and accesses your data whenever you need. 
  • Data security is another concern. Being the most secure webmail account, there are changes that in some scenarios there are chances of virus attack that cost your data. To secure your data you can save Office 365 emails as PDF file on your local system. 
  • Sometimes, you were unable to access your webmail account but need a certain email. In that case, if you have download Office 365 emails as PDF, then it is easy for you to access your data. 

Now without any further delay, let’s move ahead and know the best workable ways to download Office 365 emails to PDF format. 

How to Backup Office 365 Emails to PDF Format

In this write-up, we will discuss a manual as well as an automated way to save Office 365 emails to PDF format. 

#1.  Manually Convert Office 365 to PDF Format

#2. Backup Office 365 Emails to PST in Bulk

Let’s discuss these solutions in detail with the complete step-by-step process. 

Method 1: Save Office 365 Emails as PDF One at a Time

This manual solution will save single Office 365 emails to PDF format. Follow the given instructions and convert Office 365 emails to PDF format with attachments.

Step 1. Login to your office 365 account with your login credentials. 

Step 2. Open the email that you want to download.

Step 3. Click on three dots (…) and select the print option.

Step 4. Again click on the Print button.

Step 5. In the destination drop-down menu, choose Save as PDF option. 

Step 6. At last, clcik on the Save option to downlaod the required email.

Here you backup Office 365 emails to PDF at once. If you have multiple emails to save, then you have to repeat the given instructions for each email that you need to backup. 

However, this manual approach to convert Office 365 emails to PDF format, but there are limitations with it. 

Restrictions With Manual Office 365 to PDF Backup Solution

  • This native solution will save single Office 365 emails at a time. You need to perform the steps repeatedly for every email that you want to download. 
  • No assurance of data integrity while downloading emails.
  • Time-consuming process when there are lots of emails to backup. 

To avoid all these drawbacks you can use the automated tool and backup Office 365 emails to PDF in bulk. 

Method 2: Convert Office 365 Emails to PDF Instantly

Use the SysConverter Email Backup tool and save Outlook 365 emails as a PDF format. Using this tool you can instantly backup entire Office 365 mailbox data to PDF format om a few simple clicks. With its simple user interface, it is easy for any novice user to save Office 365 emails as PDF format along with attachments. 

Additionally, using this tool you can also backup Office 365 emails to PST and many other file formats. There are various filter options (to, from, cc, bcc, name, subject, etc)  to perform selective email backup.

Steps to Backup Office 365 Emails to PDF Format

Follow the given instructions and convert Office 365 emails to PDF format along with attachments. 

Step 1. Install and launch the SysConverter Email Backup tool on your Windows OS system.

Step 2. Then, select Open >> Email Accounts >> Add Account.

Backup Office 365 Emails to PDF

Step 3. Now, enter your Office 365 mailbox login details and click the Save button.

Save Office 365 Emails as PDF

Step 4. Here you can view your mailbox data before downloading them.

Backup Office 365 Emails to PDF

Step 5. Click on Export and choose PDF format from the given list.

Backup Office 365 Emails to PDF

Step 6. Browse the location to save exported data file and at last hit on the Save button. 

Backup Office 365 Emails to PDF

Done! Here you save Outlook 365 emails as PDF format in a few simple clicks. You can use the demo version of the tool and try to backup Office 365 emails to PDF format yourself. 

Conclusion 

This write-up discusses two workable solutions to convert Office 365 emails to PDF format. You can either manually download Office 365 emails to PDF or use an automated tool for the backup. Choose any of the solutions that solve your problem. 

Back to top button