{"id":6153,"date":"2022-11-25T06:29:40","date_gmt":"2022-11-25T06:29:40","guid":{"rendered":"https:\/\/sysconverter.com\/blog\/?p=6153"},"modified":"2023-10-11T18:58:20","modified_gmt":"2023-10-11T18:58:20","slug":"backup-office-365-emails-to-pdf","status":"publish","type":"post","link":"https:\/\/sysconverter.com\/blog\/backup-office-365-emails-to-pdf\/","title":{"rendered":"How to Backup Office 365 Emails to PDF Format?"},"content":{"rendered":"<p><em><b>Summary:<\/b><span style=\"font-weight: 400;\"> In this write-up, we will discuss two workable solutions to save Office 365 emails as PDF format. Read the complete blog and backup Office 365 emails to PDF format along with attachments.\u00a0<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Office 365 popular webmail service that is used by many business organisations With its advanced features and function. However, sometimes situations can arise where you need to save your malibox data, then in that case it is best to download Office 365 emails to PDF format. Since the .pdf format is a portable one and accessed on any device without the need for any other application, many people want to save Office 365 emails as PDF format.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before we move ahead and save Office 365 emails as PDF, let\u2019s discuss the reason for this backup.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Why Choose PDF Format to Download Office 365 Emails?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Since we all know that Office 365 is a webmail account that saves all the data in cloud servers. However, although it is a secure way to protect your valuable data, there are certain loopholes with it.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You don&#8217;t have any control over your data. since it is stored in a cloud server and is accessible by an authorized expert only. In this situation, it is best to backup Office 365 emails to PDF format and accesses your data whenever you need.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data security is another concern. Being the most secure webmail account, there are changes that in some scenarios there are chances of virus attack that cost your data. To secure your data you can save Office 365 emails as PDF file on your local system.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sometimes, you are unable to access your webmail account but need a certain email. In that case, if you have download Office 365 emails as PDF, then it is easy for you to access your data.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Now without any further delay, let\u2019s move ahead and know the best workable ways to download Office 365 emails to PDF format.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Ways to Backup Office 365 Emails to PDF Format<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In this write-up, we will discuss a manual as well as an automated way to save Office 365 emails to PDF format.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>#1.<\/strong>\u00a0 Manually Convert Office 365 to PDF Format<\/span><br \/>\n<span style=\"font-weight: 400;\"><strong>#2.<\/strong> Backup Office 365 Emails to PST in Bulk<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s discuss these solutions in detail with the complete step-by-step process.\u00a0<\/span><\/p>\n\n\t\t<div class=\"box shadow  \">\n\t\t\t<div class=\"box-inner-block\">\n\t\t\t\t<span class=\"fa tie-shortcode-boxicon\"><\/span>\n<h3><span style=\"font-weight: 400;\">Method 1: How to Save Office 365 Emails as PDF One at a Time?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This manual solution will save single Office 365 emails to PDF format. Follow the given instructions and convert Office 365 emails to PDF format with attachments.<\/span><\/p>\n<ol>\n<li>Login to your <strong>Office 365 account<\/strong> with your login credentials.<\/li>\n<li>Open the email that you want to download.<\/li>\n<li>Click on three dots<strong> (&#8230;)<\/strong> and select the <strong>print<\/strong> option.&lt;\/&gt;<\/li>\n<li>Again click on the <strong>Print<\/strong> button.<\/li>\n<li>In the destination drop-down menu, choose <strong>Save as PDF<\/strong> option.<\/li>\n<li>At last, click on the <strong>Save<\/strong> option to download the required email.<\/li>\n<\/ol>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\t\n<p><span style=\"font-weight: 400;\">Here you backup Office 365 emails to PDF at once. If you have multiple emails to save, then you have to repeat the given instructions for each email that you need to backup.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, this manual approach to convert Office 365 emails to PDF format, but there are limitations with it.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Restrictions With Manual Office 365 to PDF Backup Solution<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This native solution will save single Office 365 emails at a time. You need to perform the steps repeatedly for every email that you want to download.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No assurance of data integrity while downloading emails.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The time-consuming process when there are lots of emails to backup.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To avoid all these drawbacks you can use the automated tool and backup Office 365 emails to PDF in bulk.\u00a0<\/span><\/p>\n<div class=\"red-border\">\n<h3><span style=\"font-weight: 400;\">Method 2: How to Convert Office 365 Emails to PDF Instantly<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Use the <\/span><b>SysConverter <\/b><a href=\"https:\/\/sysconverter.com\/email\/backup.html\">Email Backup<\/a><span style=\"font-weight: 400;\"><a href=\"https:\/\/sysconverter.com\/email\/backup.html\"> Tool<\/a> and save Outlook 365 emails as a PDF format. Using this tool you can instantly backup entire Office 365 mailbox data to PDF format om a few simple clicks. With its simple user interface, it is easy for any novice user to save Office 365 emails as PDF format along with attachments.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, using this tool you can also backup <a href=\"https:\/\/sysconverter.com\/blog\/backup-office-365-emails-to-pst\/\">Office 365 emails to PST<\/a> and many other file formats. There are various filter options (to, from, cc, bcc, name, subject, etc.)\u00a0 to perform selective email backup.<\/span><\/p>\n<p><a href=\"https:\/\/sysconverter.com\/setup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6633\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/04\/Free-Download.png\" alt=\"\" width=\"221\" height=\"64\" \/><\/a><\/p>\n<\/div>\n<h4>Follow the Steps to Backup Office 365 Emails to PDF Format &#8211;<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/h4>\n<ol>\n<li>Install and launch the <strong>SysConverter Email Backup tool<\/strong> on your Windows OS system.<\/li>\n<li>Then, select <strong>Open &gt;&gt; Email Accounts &gt;&gt; Add Account<\/strong>.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6160\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-1.png\" alt=\"Backup Office 365 Emails to PDF\" width=\"1024\" height=\"609\" srcset=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-1.png 1024w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-1-300x178.png 300w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-1-768x457.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/li>\n<li>Now, enter your <strong>Office 365 mailbox login<\/strong> details and click the <strong>Save<\/strong> button.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6163\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1.png\" alt=\"Save Office 365 Emails as PDF\" width=\"1089\" height=\"691\" srcset=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1.png 1089w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-300x190.png 300w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-1024x650.png 1024w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-1-768x487.png 768w\" sizes=\"auto, (max-width: 1089px) 100vw, 1089px\" \/><\/li>\n<li>Here you can view your mailbox data before downloading them.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6164\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-4-1.png\" alt=\"Backup Office 365 Emails to PDF\" width=\"1024\" height=\"602\" srcset=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-4-1.png 1024w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-4-1-300x176.png 300w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-4-1-768x452.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/li>\n<li>Click on <strong>Export<\/strong> and choose <strong>PDF<\/strong> format from the given list.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6161\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-2-1.png\" alt=\"Backup Office 365 Emails to PDF\" width=\"1024\" height=\"603\" srcset=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-2-1.png 1024w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-2-1-300x177.png 300w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-2-1-768x452.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/li>\n<li>Browse the <strong>location<\/strong> to save exported data file and at last hit on the <strong>Save<\/strong> button.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6162\" src=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-3-1.png\" alt=\"Backup Office 365 Emails to PDF\" width=\"1024\" height=\"604\" srcset=\"https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-3-1.png 1024w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-3-1-300x177.png 300w, https:\/\/sysconverter.com\/blog\/wp-content\/uploads\/2022\/11\/office-pdf-3-1-768x453.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Done! Here you save Outlook 365 emails in PDF format in a few simple clicks. You can use the demo version of the tool and try to backup Office 365 emails to PDF format yourself.\u00a0<\/span><\/p>\n<h4><b>Conclusion\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">This write-up discusses two workable solutions to convert Office 365 emails to PDF format. You can either manually download Office 365 emails to PDF or use an automated tool for the backup. Choose any of the solutions that solve your problem.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: In this write-up, we will discuss two workable solutions to save Office 365 emails as PDF format. Read the complete blog and backup Office 365 emails to PDF format along with attachments.\u00a0 Office 365 popular webmail service that is used by many business organisations With its advanced features and function. However, sometimes situations can &hellip;<\/p>\n","protected":false},"author":1,"featured_media":6165,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[96],"tags":[],"class_list":["post-6153","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Backup Office 365 Emails to PDF Format?<\/title>\n<meta name=\"description\" content=\"Want to Backup Office 365 Emails to PDF Format? Use SysConverter Email Backup tool and save Office 365 emails to PDF format with Attachments.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sysconverter.com\/blog\/backup-office-365-emails-to-pdf\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Backup Office 365 Emails to PDF Format?\" \/>\n<meta property=\"og:description\" content=\"Want to Backup Office 365 Emails to PDF Format? 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